Terms and Conditions
These terms govern your use of thirdbeancoffee.com (the "Site") and any catering services booked with Third Bean Ventures LLC, doing business as Third Bean Coffee ("we," "us," "our"). By using the Site or booking with us, you agree to these terms.
Booking and Security Hold
Catering bookings are secured when we receive a signed contract and a credit card authorization hold. We utilize a Zero-Down Card Hold policy to reserve event dates; no upfront deposit is charged at the time of booking. A credit card is collected and run for a nominal $1.00 verification authorization to secure the date, which will be credited directly to your final balance.
The full invoice balance is due seven (7) days before the event date. If the balance remains unpaid by the day of the event, the card on file will be automatically charged for the full amount. Bookings made within 14 days of the event require full payment immediately to confirm.
Cancellation and Rescheduling
If you need to cancel, the following policy applies to protect our calendar and staff scheduling:
- Cancellations 15 or more days before the event: no charge, and your card hold is released.
- Cancellations 8 to 14 days before the event: a fee equal to 50% of the quote total will be charged to the card on file.
- Cancellations within 7 days of the event: a fee equal to 100% of the quote total will be charged to the card on file.
Rescheduling at no penalty is available once per booking when requested at least 14 days in advance, subject to our calendar availability.
Weather and Force Majeure
Outdoor events require a covered area or shaded backup. If severe weather, natural disaster, public-health order, or other event beyond our reasonable control prevents us from performing, we will work with you in good faith to reschedule and apply any payments made to a future date, but we are not liable for losses caused by such events.
Venue Access and Setup
You are responsible for ensuring legal access to the venue, providing one (1) dedicated standard 110V outlet within 50 feet of the service area (not shared with other high-power equipment), and a level surface of at least 8 by 4 feet. Setup begins approximately 60 minutes before service; breakdown takes approximately 45 minutes after service ends.
Service Area and Travel
We serve the greater Dallas–Fort Worth metro from our base in Plano, TX. Travel within 40 miles of Addison is included in the package price. Beyond 40 miles, standard mileage applies and is bundled into the service quote total.
Allergens and Food Sensitivities
Drinks are made on shared equipment. While we offer dairy-free milks (oat, almond) and decaf, we cannot guarantee a beverage is free from cross-contact with milk, dairy, or other allergens. Guests with severe allergies should consult us before consuming.
Liability
To the maximum extent permitted by law, our total liability for any claim arising from a booking is limited to the amount you paid us for that event. We are not liable for indirect or consequential damages. We carry general liability insurance and can provide a Certificate of Insurance for venue requirements on request.
Photography and Likeness
We may photograph our cart, drinks, and setup at events for use in marketing. We do not photograph guests' faces without permission. If you prefer no photography at your event, let us know in writing before the event.
Intellectual Property
All content on the Site — text, photos, logos, drink names — is the property of Third Bean Ventures LLC. You may not copy, redistribute, or use it commercially without written permission.
Governing Law
These terms are governed by the laws of the State of Texas, without regard to conflict-of-law principles. Any dispute will be resolved in the state or federal courts located in Collin County, Texas.
Changes to These Terms
We may update these terms from time to time. The updated date at the top reflects the most recent change. Continued use of the Site or services after a change constitutes acceptance.
Contact
Questions? Email hello@thirdbeancoffee.com.