Terms and Conditions

Last updated April 2026

These terms govern your use of thirdbeancoffee.com (the "Site") and any catering services booked with Third Bean Ventures LLC, doing business as Third Bean Coffee ("we," "us," "our"). By using the Site or booking with us, you agree to these terms.

Booking and deposit

Catering bookings are confirmed when we receive a signed contract and a non-refundable deposit equal to 50% of the quoted total. The remaining balance is due seven (7) days before the event date. Bookings made within 14 days of the event require full payment to confirm.

Cancellation and rescheduling

If you cancel more than 30 days before the event, your deposit is retained but may be applied to a future booking within 12 months. Cancellations within 30 days of the event forfeit the deposit. Cancellations within 7 days are responsible for the full balance. Rescheduling at no penalty is available once per booking when requested at least 14 days in advance, subject to our calendar.

Weather and force majeure

Outdoor events require a covered area or shaded backup. If severe weather, natural disaster, public-health order, or other event beyond our reasonable control prevents us from performing, we will work with you in good faith to reschedule and apply your deposit, but we are not liable for losses caused by such events.

Venue access and setup

You are responsible for ensuring legal access to the venue, providing one (1) standard 110V outlet within 25 feet of the cart, and a level surface of at least 8 by 4 feet. Setup begins approximately 60 minutes before service; breakdown takes approximately 30 minutes after.

Service area and travel

We serve the greater Dallas–Fort Worth metro from our base in Plano, TX. Travel within 30 miles is included in the package price. Beyond 30 miles, standard mileage applies and will be quoted in advance.

Allergens and food sensitivities

Drinks are made on shared equipment. While we offer dairy-free milks (oat, almond, skim) and decaf, we cannot guarantee a beverage is free from cross-contact with milk, dairy, or other allergens. Guests with severe allergies should consult us before consuming.

Liability

To the maximum extent permitted by law, our total liability for any claim arising from a booking is limited to the amount you paid us for that event. We are not liable for indirect or consequential damages. We carry general liability insurance and can provide a Certificate of Insurance for venue requirements on request.

Photography and likeness

We may photograph our cart, drinks, and setup at events for use in marketing. We do not photograph guests' faces without permission. If you prefer no photography at your event, let us know in writing before the event.

Intellectual property

All content on the Site — text, photos, logos, drink names — is the property of Third Bean Ventures LLC. You may not copy, redistribute, or use it commercially without written permission.

Governing law

These terms are governed by the laws of the State of Texas, without regard to conflict-of-law principles. Any dispute will be resolved in the state or federal courts located in Collin County, Texas.

Changes to these terms

We may update these terms from time to time. The updated date at the top reflects the most recent change. Continued use of the Site or services after a change constitutes acceptance.

Contact

Questions? Email hello@thirdbeancoffee.com.